Share Remuneration

Share Remuneration is a new feature; please feel free to provide feedback by clicking on the NEW label.

SimplePay has a built-in item to accommodate the special tax and reporting requirements related to share-based remuneration granted to an employee (for example, shares given for free or at a discounted rate).

Employers are able to grant company shares to employees as a form of bonus pay, or as part of a broader remuneration package. There are many employee share schemes available, which can either be Revenue approved or unapproved. More information about the various share schemes and additional details are outlined by Revenue here.

From 1 January 2024, employers are responsible for paying taxes and filing returns for share awards granted to employees.

Restrictions

The Share Remuneration item should not be used to report cash-settled share payments or cash payments that are linked to share values.

In these cases, the use of custom income items is recommended. However, you should confirm the best solution in your specific case with your accountant or tax adviser.

📚 How-To Guides¶

Before you start

You'll need to:

Know the value of the share-based benefit that was granted.
Determine whether the share remuneration should be treated as non-taxable for PAYE purposes.
Determine whether the share remuneration should be excluded from accounting.

For an individual employee¶

In the left sidebar, click on Employees, and then select the relevant employee's profile.
Click Add next to Payslip Inputs.
Click Share Remuneration, under Benefit.
Enter the Value.
Enter a Description (optional).
Check the Non-taxable box if you want to exclude this item from the PAYE calculation. See more info here.
Check the Exclude from Accounting box if you want to exclude this item from your accounting integration, and accounting reports.
Click Save.

Editing Share Remuneration

If you click Share Remuneration under Payslip Inputs, you can view and edit the item.

In bulk¶

Go to Employees > Bulk Actions.
Under Payroll Inputs, click on Payslip Inputs.
Set the required Filters (Pay Point, Pay Frequency, and Period).
In the dropdown below the Filters, click on Share Remuneration, under the Benefit heading.
Check the Add box for each relevant employee, and complete the columns.
Click Save.

Using a custom item

The steps above describe how to use our built-in Share Remuneration system item. It is also possible to add a custom item that is a copy of this system item. More information is available here.

How to choose Taxable vs Non-taxable (PAYE treatment)¶

By default, the Share Remuneration item is treated as taxable and is included for Income Tax (PAYE), USC, and employee PRSI.
If the Non-taxable box is checked, Share Remuneration is excluded from Income Tax (PAYE) but is still included for USC and employee PRSI.
In both cases, Share Remuneration is excluded from employer PRSI.

How to use it in reports¶

When running the Transaction History Report and Custom Reports, look for the Benefit heading under Transactions.
Select the relevant Share Remuneration option (taxable/non-taxable and included/excluded from accounting).
Use the option names to ensure that you’re reporting the correct tax and accounting treatment.

How to understand impact on pay and payslips¶

When Share Remuneration is added, its value is included in the employee’s gross pay as a benefit in kind, but it is excluded from Nett Pay.
On the Payroll screen (Payslip Inputs section), Share Remuneration displays with its value only. (The description does not show here.)
On the payslip PDF, Share Remuneration appears under the Benefit heading.
On the payslip PDF, the item name includes suffixes showing its tax and accounting treatment; for example, “Share Remuneration (Non-taxable) (Incl. in Accounting)”.
If you entered a Description, it will display on the payslip PDF as a payslip note.

📌 Quick References¶

Field Name	Description	Possible Values / Options
Value	Value of share-based benefit being given to employee.	Numeric value; must be greater than 0.
Description	Optional details about share scheme; text entered appears as payslip note.	Alphanumeric free text.
Non-taxable	Excludes item from PAYE calculation when checked.	Checkbox (unchecked by default). • Unchecked: Included for PAYE, USC, employee PRSI; excluded from employer PRSI. • Checked: Excluded from PAYE; included for USC and employee PRSI; excluded from employer PRSI.
Exclude from Accounting	Excludes item from accounting integration and accounting reports when checked.	Checkbox (unchecked by default). • Unchecked: Included in accounting. • Checked: Excluded from accounting.

🔍 FAQs¶

Why doesn't Share Remuneration increase Nett Pay?

It is treated as a benefit in kind, i.e. it is included in gross pay but excluded from Nett Pay.

What does the Non-taxable option do?

It excludes the Share Remuneration value from the PAYE (Income Tax) calculation. USC and employee PRSI still apply either way.

Does employer PRSI apply to Share Remuneration?

No. Share Remuneration is excluded from employer PRSI, as instructed by Revenue.

Why are there four Share Remuneration options in my reports?

Reports provide separate options so you can report taxable vs non-taxable and included vs excluded from accounting, with clear labels under the Benefit heading, which is part of Transactions.

Can I create a custom item based on Share Remuneration?

Yes. Share Remuneration is available as an option to copy when creating a new custom item. More information can be found here.

When should I use the Exclude from Accounting checkbox?

As mentioned above, if you check the Exclude from Accounting box, the Share Remuneration item will be excluded from your accounting integration, and accounting reports.

This could be useful if your accountants have a different method of documenting these payments for accounting purposes, so you have flexibility when setting up the item.

If you’re unsure, we recommend confirming with your accountants before using this approach.

Share Remuneration

📚 How-To Guides¶

How to add Share Remuneration¶